Secure Document Storage & Management
Centralized, Compliant, and Accessible
SGPAY's Document Management module offers a secure and organized system for storing, sharing, and tracking all essential employee documents, from contracts to certifications.
Book a Free DemoA Streamlined Document Management Workflow
From upload to renewal, our system ensures a secure, transparent, and efficient process for managing employee documents.
Secure Document Upload
Employees or HR can easily upload documents like contracts, ICs, or certifications via web or mobile.
Centralized & Organized
Documents are stored securely in individual employee profiles, tagged and categorized for easy retrieval.
Controlled Access
Managers and HR access documents based on predefined, role-based permissions, ensuring data privacy.
Automated Tracking & Alerts
The system automatically tracks expiry dates for passports or work permits and sends timely renewal notifications.
Secure, Compliant, and Efficient
Go paperless and enhance security. Our module transforms document handling from a manual chore into an automated, compliant, and highly efficient digital process.
- Enhance Data Security & Compliance
- Instant Access to Important Documents
- Reduce Administrative Overhead
- Empower Employee Self-Service
Total Security
Protect sensitive employee data with role-based access controls and encrypted storage, ensuring airtight security.
Automated Compliance
Never miss a renewal. Automatically track expiry dates for work passes and certifications with timely alerts.
Streamlined Efficiency
Eliminate manual paperwork. Centralize all documents for instant retrieval, saving valuable administrative time.
Anywhere Access
Empower your team with a self-service portal to securely upload and view documents from any device, anytime.
Core Features of Our Document System
Our platform is packed with powerful features designed to make document management secure, compliant, and user-friendly.
Employee Self-Service
Empower employees to upload and manage their own documents, reducing HR workload and improving data accuracy.
Expiry & Renewal Tracking
Never miss a certification or work pass renewal with automated alerts sent to both HR and employees.
Role-Based Access Control
Ensure only authorized personnel can view sensitive information by defining granular access rights for different roles.
Highlight Missing Documents
A smart dashboard feature that instantly flags employees who are missing mandatory document uploads for compliance.
Central Company Repository
Store and distribute company-wide documents like employee handbooks and policies in one accessible location.
Secure Upload Capability
Manage what gets uploaded with restrictions on acceptable file types and maximum file sizes to maintain system integrity.
An Interactive Look at Our Features
Hover over any feature to discover how our Document module provides a secure and powerful experience for employees and administrators alike.
Employee Self-Service
Manage Documents with Ease
Employees can independently upload required documents, view their stored files, and receive notifications about expiring items, fostering accountability.
Admin & HR Control
Full Administrative Control
Define custom document types, set mandatory requirements, and configure granular, role-based access permissions to ensure data is always protected.
Expiry & Renewal Tracking
Automate Expiry Management
Our system automatically tracks expiration dates for crucial documents like work permits and certifications, sending timely reminders to prevent compliance lapses.
Compliance & Reporting
Stay Audit-Ready
Quickly generate reports on document status across the organization. Instantly identify employees with missing or expired documents, ensuring you are always compliant.
Centralized Repository
A Single Source of Truth
Store and version-control company-wide documents like employee handbooks and policies, ensuring everyone has access to the latest version.
Secure Uploads
Maintain Data Integrity
Protect your system by enforcing rules on document uploads. Restrict uploads to specific file types and set maximum file size limits for quality and security.
Your Centralized Document Hub
Experience a smarter way to manage documents. Our self-service portal empowers your team with tools that enhance efficiency, security, and compliance.
Empowers Employees
Reduces HR Workload
Ensures Data Accuracy
Enhances Security
Document Self-Service Hub
Speeds Up Onboarding
Centralizes Access 24/7
Automates Renewals
Simplifies Compliance
Empowering Through Self-Service
With a unified and user-friendly interface, employees can take charge of their documentation, which reduces the administrative load on your HR team and enhances data integrity.
- Upload personal documents securely 24/7
- View company-wide documents like handbooks
- Receive notifications for expiring documents
- Keep personal information and documents up-to-date
- Role-Based Access Control & Restricted Rights
- Control Over File Type & Size Uploads
- Automated Expiry & Renewal Tracking
- Central Repository for Company-Wide Documents
Robust & Configurable Document Control
Our system gives you complete control over document handling. Define access rights, set expiry alerts, and ensure compliance with customizable rules that fit your company's needs.